Vaga - Gerente Corporativo de Administração - 11/08/14

Head of Corporate Services - Gerente Corporativo de Administração

The successful candidate will be an experienced professional with proven managerial, strategic and financial skills, an innovative self-starter, who thrives on challenge, has the drive and resilience to see a job through, and sets and observes high standards of customer service.

Workplace: Brasília/DF

Monthly Salary: to be negotiated

Closing deadline for applications: 13 Aug 2014

Please send CV and covering letter in English and Portuguese (with two references) - *Include salary requirements and history (last job) to:

[email protected]

REFERENCE: Ref: BSB - Head of Corporate Services

Minimum Qualifications:

-          Fluent English and Portuguese, both written and oral.

-          A college/university level degree in Business Management or equivalent experience;

-          At least 5-10 years of management or administrative experience in a managerial capacity. At least 2-4 years experience managing staff;

-          Background in accounting, finance, budgets, human resources and/or estates preferred;

-          Strong IT computer skills using MS Office; experience with Oracle systems and databases useful;

-          Proven track record of delivering results to a high standard within tight deadlines;

-          Ability to travel occasionally within the region or internationally as needed;

-          Willingness to work additional hours as necessary;

-          Foreign nationals must legally reside in the country and have valid working papers.

Main Duties and Responsibilities

Leadership and Management:

-          Ensure overall efficient and effective operation of corporate services work,  review business policies and processes to identify new and more imaginative ways of working;

-          Provide direction and motivation to the team and directly line-manage the Corporate Services Team Leaders;

-          Participate in, and provide input into internal committees focused on policy development and wider organisational issues – both with local colleagues as well as counterparts abroad.

Finance/Procurement:

-          Oversee the Network budget in accordance with corporate policies to ensure on-budget expenditure and value for money. Ensure proper financial controls are in place and being followed working closely with Finance team abroad;

-          Prepare reports to senior managers on budget management, including forecasting and budget management and spending to date;

-          Coordinate accounting and finance services to Partners Across Government;

-          Financial supervisor and management of corporative services in Brazil;

-          Oversee management of major external contracts as necessary.

Human Resources:

-          Oversee and ensure compliance with local labour law;

-          Drive improvements to the Human Resources policies and processes for the Brazil Network and coordinate training with Regional Learning Development Team;

-          Provide expertise on recruitment, compensation, and performance pay processes. Ensure expenditure on pay remains within budget allocation;

-          Provide guidance on sensitive staff matters for both diplomatic and locally employed staff, including performance management issues and dispute resolution. Provide guidance on arrival/departures for abroad staff members.

Estates:

-          In conjunction with Post Security Officer and Regional Overseas Security Manager, ensure security of buildings, staff and information.

Security:

-          Ensure  freight and diplomatic clearance services, official transport services, visitor services are in accordance with FCO policy and level of services agreed.

Transport/Logistics:

-          Ensure freight and diplomatic clearance services, official transport services, visitor services are in accordance with FCO policy and level of services agreed.

Consular:

-          Provide assistance to foreign citizens leading on Consular operational work in Brasilia;

-          Provide advice and support on consular cases.